You took the plunge! You volunteered, put your name on the ballot, and were elected. After the anticipation, the vote, and the satisfaction of being elected subside, you may realize that you are not exactly sure what to do as a board member. Outlined below are a few helpful hints and tips which will make your transition into the world of association governance smooth.
Get to know your community.
No matter your tenure in the community, long or short, there are quirks, issues, and concerns you may or may not be aware of prior to joining the board. Don’t let quirky issues scare you away. Take the time to get to know your neighbors, their concerns, and the community. Take the time to research and educate yourself. Read the governing documents, take classes that are offered and create an open, accessible, and transparent board which is working towards the best interest of the community.
Utilize your strengths.
You will have the opportunity to work with vendors, managers, other board members, and community members. Let your fellow board members know what your strengths are and utilize them, whether it is crunching numbers, communicating with others, or resolving disputes. You will be most beneficial to the board and community when working in a capacity that suits you and when you are doing something you enjoy. Finally, like anything in life, neither you nor the board can please every member in the community. Therefore, in addition to utilizing your individual strengths, you should strive for diplomacy in all interactions during your terms, both with owners and other board members.
Your association manager is a valuable asset.
The association manager is a professional hired by the board to assist and guide the board and the community. The association manager will typically handle the day to day concerns of the association. An association manager may bring years of experience and may be able to offer valuable advice. While the board is the final decision maker, a board should never discount a manager’s advice and should trust that the manager will carry out the policies and decisions of the board on a daily basis.
Your Fiduciary duty…what is it?
While acting as a member of the board, you have a fiduciary duty to the members of the association. While this may seem daunting, in plain English, a fiduciary duty is nothing more than:
- A duty to act in good faith (i.e. to act without bad intentions)
- To act in the best interests of the association (which is not always in the best interest of yourself)
- To act prudently (being informed before taking action and exercising sound judgment).
Now that you have dipped your toes in the swimming pool of association supervision, you may be wondering, “What next?” Now it’s time to start governing. This includes the following, which by no means is a comprehensive list:
- Setting policy, making decisions, and guiding the community
- Setting a budget
- Determining how funds are spent
- Contracting with vendors for work in the community (landscaping, maintenance, snow removal, repairs) and coordinating such work
- Enforcing the covenants, rules, and regulations
- Employing an accountant, attorney, or other professionals as necessary, to assist with the management of the community.
For more information on best practices for board members, please contact any of our attorneys at 303-432-9999.
5 responses to “So You’re on the Board…Now What?”
Be willing to “pull your own weight.” Step up to the plate, and help out.
Heard about an HOA board class for Feb 16th — but saw nothing on your website…..
Hello Mike! We have a class on February 16th at 6 pm. It will cover “The Basics of Being a Board Member.” It will be at our Lakewood, CO location. You can find this on our homepage under “View All Courses.” If you need any assistance with additional information or sign-up, please feel free to give us a call at 303-432-9999. We hope to see you then!
Just been elected to President of our Board, replacing someone the owners disliked because he was so secretive but he was really up on legal rules and regs.. I need advice on legal do’s and don’ts as the President during meetings.
In Florida, laws require that newly elected board members take a approved educational curriculum once elected to qualify for board service.
Specifically, Florida Statutes, states:
Within 90 days after being elected or appointed to the board, each newly elected or appointed director shall certify in writing to the secretary of the association that he or she has read the association’s declaration, articles of incorporation, bylaws, and current written policies;… In lieu of this written certification, the newly elected or appointed director may submit a certificate of satisfactory completion of the education curriculum administered by a division-approved education provider.”
I discovered an excellent course to help new board members to comply with this certification requirement: https://www.flcaa.com/