To effectively use committees here are a few simple steps to follow:
- Adopt a specific resolution which describes in detail the committee’s function.
- Adopt a committee charter by using this worksheet to clearly define the authority, responsibility, and limitations of the committee.
- Decide the best structure for the committee. Effective committees need an effective chair. Will a board member chair the committee or be a member of the committee? How many committee members will there be?
- Thoughtfully appoint members to the committee who have the needed skills and interest.
- Require the committee to set goals which are approved by the board.
- Require committee to provide periodic updates to the board.
- Require the committee to maintain minutes and records of its actions.
- Provide timely direction and oversight of the committee through board feedback and response.
- Review all recommendations from the committee and make timely decisions with recognition of the greater time, effort and investigation undertaken by the committee and deference to appropriate recommendations from committees.
- Review need for committees at least annually and where committees have been formed for certain functions which are no longer relevant or become moot, disband the committee or redefine its objectives in light of current circumstances.
- Praise, reward, and thank committee members.
If you have questions or would like to discuss the role and benefit of committees in greater detail, please contact a Altitude Community Law attorney at 303.432.9999.